Data protection is of high priority for the Technische Informationsbibliothek (TIB). As a general rule, the use of TIB’s services does not require the provision of any personal data. However, the processing of personal data may be required where a data subject wants to use special services via the TIB’s web pages. Where the processing of personal data is required and where there is no legal basis for such processing, we shall obtain the data subject’s consent.
The processing of personal data, such as for example the data subject’s name, address, email address, or telephone number shall always be carried out in accordance with the General Data Protection Regulation (GDPR) and the state and institution-specific data protection rules and regulations applicable to the TIB. This privacy statement serves to inform the public about the nature, scope and purpose of the personal data we collect, use and process, as well as of the rights data subjects are entitled to.
The terms used in this privacy statement are to be understood within the meaning of the European General Data Protection Regulation (GDPR) This data protection declaration applies to the web application of the subject repository Renate at https://oa.tib.eu and to the personal and non-personal data collected therein.
Name and address of the controller
The controller under data protection law shall be:
Technische Informationsbibliothek (TIB)
Welfengarten 1 B
Name and address of the data protection officer
The data protection officer of the controller shall be:
Phone: +49 511 762-8138
Technische Informationsbibliothek (TIB)
Data Protection Officer
Welfengarten 1 B
Königsworther Platz 1 B
Any data subject may contact our data protection officer directly regarding any and all questions and suggestions regarding data protection at any time.
Registration for TIB services
Users may register for services via TIB’s web pages. When registering, TIB collects personal data in order to be able to provide such services to users. The services cannot be used without providing the required data.
TIB services with registration:
- Registration for the local use of the TIB (library card)
- Registration for the TIB Document Delivery
- Registration for the use of the TIB AV Portal
- Registration for the use of the oer-recommender
- Registration for TIB Open Publishing
- Registration for the Open Research Knowledge Graph
- Registration for the Repository for Science and Technology
The TIB processes and stores the data subject’s personal data only for the period of time necessary to achieve the purpose of the storage or for the period of time for which the consent was given and in compliance with the General Data Protection Regulation as well as the state and institution-specific data protection rules and regulations applicable to the TIB. Thereafter, the personal data shall routinely be blocked or deleted in accordance with the statutory provisions. If the user no longer wishes to use the services of the TIB and in the absence of any claims of the TIB against the user and of any other legal basis for storage, we shall delete the personal data upon request. Where the user does not use the service for a prolonged period of time, the personal data will be deleted after the expiry of a period separately specified for the respective service.
Repository for Science and Technology
The TIB operates the specialist repository for natural sciences and technology based on the open source software DSpace and on its own IT infrastructure. Further information on the software can be found here
Contact possibility via the web pages
The TIB’s web pages contain information and forms that enable quick electronic contacting via contact form or by email providing name and email address also for customers not registered with the TIB. The indication of name and email address is necessary to establish contact following clarification of the data subject’s concerns. The personal data transmitted by the data subject to the TIB via email or via a contact form are automatically stored internally and only for the purpose of processing or contacting the data subject.
The website only uses technically necessary cookies.
Collection of general data and information (logfiles)
Whenever a data subject calls the TIB web pages, these pages automatically collect information in so-called server log files, which your browser automatically transmits to the TIB. This is:
- Browser type and browser version
- Operating system used
- Referrer URL
- Hostname of the accessing computer
- IP address
- Internet service provider of the accessing system
- Time of the server request
As a general rule, this data is not attributable to a particular person. This data will not be merged with other data sources.
The following personal data of registered users is processed in accordance with the purpose of the web application: name, email address, password (encrypted), publications submitted by the users with the associated publication metadata.
In the case of users who are not registered or who are not logged in, only cookies and anonymized log files (see above) are saved.
Routine deletion and blocking of personal data
The TIB processes and stores the data subject’s personal data only for the period necessary to achieve the purpose of such storage and in accordance with the General Data Protection Regulation and the country and institution-specific data protection regulations applicable to the TIB. Thereafter, the personal data will routinely be blocked or deleted in accordance with the statutory provisions.
Rights of the data subject
You shall at any time be entitled to obtain information about the data stored in this library, its origin and recipient and about the purpose of such data processing, as well as to rectification or erasure or restriction of processing or – to the extent that such processing is based on your consent – a right of withdrawal, possibly a right of objection and the right to data portability. Complaints may be lodged with the above-mentioned supervisory authority. You can contact us at any time for further questions on the subject of personal data.